Administrative Assistant - Pinellas County, FL

Pinellas County, FL
Temporary
Experienced
IMMEDIATE TEMPORARY EMPLOYMENT OPPORTUNITY - ONSITE PINELLAS COUNTY, FL

Tidal Basin, a leading emergency management consulting firm, has an immediate opportunity for an Administrative Assistant. This position will provide essential administrative support to the Building and Permitting departments and ongoing disaster recovery projects. This role includes assisting with scheduling substantial damage (SD) inspections, habitability inspections and building inspections specific to storm repair permits associated with SD process and repair permitting. Scope would also include repair permit close-out support. Additionally, it may involve managing correspondence with stakeholders and the project team, maintaining accurate documentation, and coordinating communications to facilitate the assessment and reporting process. The ideal candidate is detail-oriented, organized, and comfortable working in a dynamic, fast-paced environment.  

Job Duties and Responsibilities include:
  • Document Management – Maintain accurate records and documentation related to substantial damage estimates, including assessments, reports and correspondence.
  • Correspondence Generation – Draft, proofread, and distribute formal correspondence as directed.
  • Coordination Support – Assist the damage estimators in organizing schedules, tracking project deadlines, and ensuring all documentation is submitted timely.
  • Communication Management – Ensuring prompt responses and relaying messages to the project team and stakeholders.
  • Data Entry and Reporting – Input data related to damage assessments, generating necessary reports for internal and external use.  
  • File Organization – Establish and maintain electronic filing to ensure easy access to documentation and correspondence.
  • Quality Control – Review documentation for accuracy and completeness, helping to ensure all communications meet established standards.
  • Support Compliance Efforts – Ensure that all administrative processes align with project requirements.
  • Operations Support - Perform other duties as assigned.
  • Training - Complete all required compliance training.

Highly Preferred Skills and Competencies:
  • Software skills - Accela and ArcGIS
  • Communication Skills – Excellent written and verbal communication skills, with a strong ability to draft clear and professional correspondence.
  • Technical Proficiency – Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Organization Skills – Strong attention to detail, with the ability to manage multiple tasks and deadlines.
  • Customer Service – Professional demeanor with the ability to communicate effectively with a variety of stakeholders.
  • Adaptability – Comfortable working in a fast-paced environment and responding to changing needs and priorities.
Required Education and Experience:
  • High school diploma or GED required
  • 2 years of administrative support experience in disaster recovery, construction, government services, or a related field, is preferred.
  • Experience compiling and entering data, preferred.

Work is onsite and will be Monday-Friday, approximately 7am to 6pm and Saturdays 8am- 12pm

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Tidal Basin HoldCo, LLC and its affiliated companies, which includes Tidal Basin Government Consulting, are an Equal Employment Opportunity Employer.
 
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