Tidal Basin
Proposal Manager
Remote - Full Time
Position Summary:
As a Proposal Manager, the role is to work in close collaboration with the business development, capture, marketing, and proposal teams, alongside business unit leads, subject matter experts, finance, contracts, human resources, and other stakeholders to develop proposals, winning qualifications, and interview presentations.
The Proposal Manager will be responsible for leading, managing, and developing proposals, which includes developing strategies, compliance adherence, quality assurance, scheduling, writing, and editing of proposal content, production, debriefs, and other related tasks including desktop publishing/proposal layout. The role will also involve helping to form and transform best practices and processes, while developing and maintaining the best content libraries and resources materials.
The qualified individual requires strong verbal and written communication skills and should be self-motivated, responsible, and confident with a commitment to integrity. They must possess high attention to detail, be very organized and have the ability to prioritize multiple projects, meet deadlines, and work collaboratively with minimal supervision. Some limited travel may be required to effectively manage a pursuit and/or for team meetings.
Job Duties and Responsibilities include:
This role works independently as a member of the proposal team and reports to the Proposal Director:
The proposal managers perform the following essential functions:
Upon hire, secondary employment must be disclosed and approved.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Rising Phoenix Holdings Corporation is an Equal Employment Opportunity Employer.
As a Proposal Manager, the role is to work in close collaboration with the business development, capture, marketing, and proposal teams, alongside business unit leads, subject matter experts, finance, contracts, human resources, and other stakeholders to develop proposals, winning qualifications, and interview presentations.
The Proposal Manager will be responsible for leading, managing, and developing proposals, which includes developing strategies, compliance adherence, quality assurance, scheduling, writing, and editing of proposal content, production, debriefs, and other related tasks including desktop publishing/proposal layout. The role will also involve helping to form and transform best practices and processes, while developing and maintaining the best content libraries and resources materials.
The qualified individual requires strong verbal and written communication skills and should be self-motivated, responsible, and confident with a commitment to integrity. They must possess high attention to detail, be very organized and have the ability to prioritize multiple projects, meet deadlines, and work collaboratively with minimal supervision. Some limited travel may be required to effectively manage a pursuit and/or for team meetings.
Job Duties and Responsibilities include:
This role works independently as a member of the proposal team and reports to the Proposal Director:
The proposal managers perform the following essential functions:
- Adhere to developed proposal processes and procedures.
- Developing proposal execution/management plan that includes proposal development, compliance, and production milestones.
- Analyze solicitation requirements, creating annotated proposal outlines and developing a compliance matrix.
- Conduct structured proposal kick-off meetings to establish to roles and responsibilities, expectations, writing assignments, and coordinate upcoming milestones.
- Content Development: create assigned corporate sections writing/editing/rewriting efforts to include researching subject matter resources and interviewing Subject Matter experts for required proposal content development.
- Write and edit resumes and project descriptions specific to RFPs.
- Ensure resumes, project profiles and descriptions, case studies, and proposal sections are identified and incorporated into foundational material for the proposal content library.
- Performs proposal close out tasks and award follow up including updating CRM post submission.
- Ensures proposal tasks and deliverables are completed within allotted schedule and escalates proactively and early when at risk for missed deadlines or non-compliance.
- Perform other duties as assigned.
- Complete all required compliance training on an annual basis.
- May rewrite or edit technical approach sections not assigned to in support of technical lead.
- Assists internal stakeholders, capture managers, technical writers, and SMEs with developing proposal strategy, including win themes and differentiators.
- Can manage proposals irrespective of Business Unit
- Delegates tasks to proposal coordinators or others as needed, depending on the scope and complexity of the proposal assigned.
- Collaborate effectively with internal staff and stakeholders, capture managers and consultants, and teaming partners to produce compelling proposals that are compliant and competitive.
- Familiarity reviewing and understanding solicitation (RFP, RFQ, RFI) requirements and developing proposal schedules and assignments.
- Knowledge of State and Local government procurement processes and proposal forms is mandatory.
- Knowledge and understanding of CRM and data management databases.
- Ability to assist in developing strategic approaches and concepts.
- Advanced experience with Microsoft Word, Excel, and PowerPoint.
- Experience with Adobe InDesign desirable but not mandatory.
- Detail oriented with exceptional writing, editing, and document formatting and organization skills.
- Ability to manage, organize, and prioritize project assignments to meet competing deadlines.
- Strong analytical and strategic thinking skills with the ability to evaluate data sets to determine trends, establish strategies, and make decisions.
- Outstanding interpersonal and communication skills with the ability to effectively communicate across diverse audiences and influence cross functionality.
- Use project management and communication skills to manage, organize, and prioritize multiple projects and meet competing deadlines.
- Ability to multi-task and be strategic, creative, and innovative in a dynamic, fast paced matrix team environment.
- Self-starter with a positive attitude and the ability to work effectively both independently and as part of a team.
- Diagnose and promptly report issues in need of escalation.
- Provide guidance, management support and peer reviews to junior staff as needed.
- Degree: Bachelor’s degree in marketing, Communications, English or equivalent combination of education and experience.
- Entry- level: 1- 5 years of experience in the planning, preparation, and production of proposals and qualifications packages for government and private clients.
Upon hire, secondary employment must be disclosed and approved.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Rising Phoenix Holdings Corporation is an Equal Employment Opportunity Employer.
