Bilingual Invoice Specialist

Guaynabo, Puerto Rico
Temporary
Experienced
Position Summary:   
Tidal Basin is seeking an Invoice Specialist in the Guaynabo, Puerto Rico office for an upcoming large-scale, federally funded grants program.  ensuring it runs efficiently. This position will be responsible for a wide range of data management activities and requires exceptional Microsoft Excel skills. 

Job Duties and Responsibilities: 
  • Coordinate project tracking and data management for the program contracts and program staff billable hours with established systems.         
  •  Prepare billing for program income budget, maintain relevant subcontractors’ payment ledgers, and provide receivable financial reports.
  • Develop Reconciliation Reports and Payment Recommendations for the client regarding subcontractor invoices. 
  • Manage purchase or task order trackers in SharePoint or accounting systems adding required information
  • Establish system for collection, review, organization, and storage of project documents.   
  • Export data and create required reports for the client and the managerial team, if required. 
  • Reconcile data with subcontractor invoices. 
  • Produce financial status reports using designated billing or CRM systems.
  • Post total amounts and account numbers on forms process in billing systems.
  • Complete QA/QC of billing hours with program management to validate billing reports to the client area accurately.
  • Answer phone calls from management, employees and the client with questions about invoicing.
  • Compile and submit documents to the client at the close of the project. 
  • Maintain all company project documents and provide for storage of project documents.  
  • Ensure accounting procedures comply with relevant tax legislation, GAAP compliance, both external and internal controls.
  • Amongst others
 Skills and Competencies: 
  • Must possess exceptional Microsoft Excel skills including the ability to create pivot tables, charts, and graphs, analyze data, and understand how to interpret complicated functions. 
  • Positive, friendly, courteous customer and client skills. 
  • Good teamwork and cooperation skills. 
  • Ability to communicate verbally in Spanish and English. 

 Required Education and Experience:
  • Associated Degree in Accounting or;
  • High School Diploma or GED with two years of prior experience.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Upon hire, secondary employment must be disclosed and approved.

Tidal Basin HoldCo, LLC and its affiliated companies, which includes Tidal Basin Caribe are an Equal Employment Opportunity Employer.
 
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